REVISED APRIL 14, 2020
Dates and Times
To protect the health of attendees and promote public health efforts to mitigate the spread of COVID-19, ASHP will cancel the in-person RDCs and replace them with virtual conferences to be held from 1:00 to 5:30 p.m. EDT on April 25 through April 28.
Delegates and alternate delegates who wish to participate will need to register, even if you have already registered for an in-person RDC. Registrants will be asked to provide their first, second, and third preferences for dates. Because of the flexibility of virtual meetings, ASHP hopes to be able to increase the number of RDCs offered concurrently each day to accommodate delegates' first choices, but please do not select a day you cannot attend. The registration deadline is 1:00 p.m. EDT on Monday, April 13.
By April 17, those registered for an RDC will be emailed a unique GoToWebinar link that allows access to the online conference for a specific date. Please follow the instructions in the email to participate in the webinar.
Virtual RDC Format and Agenda
ASHP Board members and staff will use GoToWebinar technology to facilitate delegate discussion. Please view the recorded orientation session and review the written instructions for accessing the webinar prior to the virtual conferences.
Delegates and alternate delegate to the ASHP House of Delegates (including ASHP Past Presidents, section and forum chairs, and fraternal delegates from the federal services) are the primary attendees at the RDCs. State affiliate presidents and executives are also encouraged to attend. Because the RDCs are being conducted virtually this year, there is more capacity to allow alternate delegates to attend.
State and alternate delegate participation in RDCs should be coordinated by the president of the state affiliate. If you have not already discussed RDC participation by your state delegation, you should do so now. If a state delegate is not able to participate in an RDC, having an alternate delegate participate is strongly encouraged to ensure coverage and receipt of the information from the conference.
The House of Delegates materials will be posted on the ASHP website by mid-April. It is imperative that all attendees review delegate materials in advance of the RDC and bring all relevant materials to the RDC.
ASHP has prepared a set of FAQs to help summarize the information you will need to participate in the RDCs.
Reimbursement and Travel Arrangements
Delegates should cancel any hotel and flight arrangements they have made on their own. ASHP will reimburse delegates who have to cancel flights. Details of that reimbursement were provided in an email sent to delegates on March 13. For more information, contact email@example.com.
Pier 5 Hotel Baltimore, Curio Collection by Hilton
711 Eastern Avenue, Baltimore, Maryland 21202
Embassy Suites by Hilton O’Hare – Rosemont
5500 North River Road, Rosemont, Illinois 60018
Hilton Phoenix Airport Hotel
2435 S. 47th Street, Phoenix, Arizona, 85034
Embassy Suites by Hilton Atlanta Airport
4700 Southport Road, Atlanta, Georgia, 30337