Hotel Reservations for Exhibitors

Friday, November 3, at 8:00 p.m. Eastern Time (ET) was the official cutoff date to make hotel reservations for the Midyear meeting.

At this time, to inquire about a new reservation, cancel, or modify an existing reservation, contact your assigned hotel directly. The hotel information is noted on your acknowledgement from Orchid.Events or by clicking here. If calling, make sure to identify yourself as an ASHP attendee. New reservations will be made based on availability and the hotel may charge higher rates.

View the hotel information

View the official hotel list and official hotel map.

If you have a question the hotel is unable to answer, contact Orchid.Events at ASHP@orchid.events or by phone at toll free 877-505-0675 or 801-505-4613. Agents available 9:00 a.m. - 8:00 p.m. ET, Monday – Friday.

A representative from Orchid.Events will also be available at the meeting in Registration A, Level 1, Orange County Convention Center West Concourse, to answer any housing questions.

 
Open Hours:  
Saturday, December 2 7:00 a.m. – 5:30 p.m.
Sunday, December 3 7:00 a.m. – 5:30 p.m.

Deadlines

October 5 — A complete rooming list with names and guarantee for each reservation must be submitted for all room blocks held. Any rooms not reserved will be released. Requests for additional rooms will be based on availability. After this date, cancellations will be subject to a $75.00 processing fee per reservation.

November 3 (8:00 p.m. ET or until the room block is sold out, whichever occurs first) — Final cutoff date to make a hotel reservation for the meeting. After this date, reservations will be made based on availability, and hotels may charge higher rates. Cancellations after November 3 will also be subject to a $75.00 cancellation processing fee per reservation.

Hotel Policies

For important hotel policies, including guarantee, confirmation, and cancellation/change information, read the Hotel Policies.

Important Housing Message

Why should you make your hotel reservation through Orchid.Events and stay at an official Midyear Clinical Meeting hotel? Read this important housing message to learn the many reasons.

Shuttle Bus Schedule

Shuttle bus service will be provided Saturday, December 2, through Thursday, December 7, from official Midyear Clinical Meeting hotels to the Orange County Convention Center West Concourse, except for the Hyatt Regency Orlando, Rosen Centre Hotel, Rosen Plaza, and Days Inn Convention Center/International Drive, which are within walking distance of the Convention Center.  View the official shuttle schedule

NOTE: The shuttle schedule is subject to change based on usage. Please check the ASHPLive! app and the Midyear Clinical Meeting News & Views, distributed daily at the meeting, for updates.

Hotel FAQs


Top