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ASHP Meetings and Events Terms and Conditions

These are the terms and conditions (the “Agreement”) governing your participation in any ASHP owned and operated in-person or virtual meeting or event. By registering for the ASHP meeting or event, you agree to these terms, which form a binding legal contract between the meeting or event owner and host, the American Society of Health-System Pharmacist, Inc. (ASHP) and the registered participant (“Participant” or “you”). If you are registering on behalf of another individual, it is your responsibility to ensure that the person participating is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the Participant aware of these terms and that they have accepted these terms.

The American Society of Health-System Pharmacists (ASHP) reserves the right to accept, reject or condition acceptance of any Participant, in ASHP’s sole discretion, at any time.

Your registration entitles you to individual personal use access to the specified ASHP meeting or event for which you have registered. Any and all other costs associated with your attendance shall be borne solely by you, and ASHP shall have no liability for such costs. All events, meetings or functions planned in connect with ASHP’s in-person and virtual meetings and events, outside of official programming, are subject to ASHP approval. These events, meetings or functions must be coordinated through and comply with ASHP’s Event Code of Conduct and other policies, as applicable.

Limitations on Use
By registering for an ASHP meeting or event, you agree not to sell, trade, transfer, or share your individual personal use registration access link and/or code unless such transfer is granted by ASHP. If ASHP determines that you have violated this provision, ASHP may cancel your access, retain any payments made by you, report you to law enforcement authorities, and ban you from future ASHP meetings and events, as applicable.


Use of Likeness
By registering and participating in the ASHP meeting or event, you acknowledge and agree to grant ASHP the right to record, film, live stream, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media, at any time and for any purpose, without any further approval from you or any payment to you. This grant to ASHP includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media. ASHP assumes no responsibility for individual participant’s use of your image or likeness.

ASHP Meetings and Events Content
You acknowledge and agree that ASHP, in its sole discretion, reserves the right to change any and all aspects of the ASHP meeting or event, including but not limited to, the ASHP meeting or event name, themes, content, program, speakers, performers, hosts, moderators, venue, and time.

Disruptive Conduct
You acknowledge and agree that ASHP reserves the right to remove you from the ASHP meeting or event if ASHP, in its sole discretion, determines that your participation or behavior creates a disruption or hinders the ASHP meeting or event or the enjoyment of the ASHP meeting or event by other Participants.

Recording, Live Streaming, and Videotaping
Participants may not record or broadcast audio or video of sessions at ASHP meetings and events. Notwithstanding the foregoing, ASHP in its sole discretion, may record and broadcast all audio and video sessions at ASHP meetings and events for any purpose.

Unethical/Non-Compliance Business Practices
ASHP reserves the right to deny participation to anyone who engages in or is reputed to engage in unethical or non-compliant business practices.

Fees and Registration
The payment of the applicable registration fee for the ASHP meeting or event is due upon registration. If such payment is insufficient or declined for any reason, ASHP may refuse to allow you access to the ASHP meeting or event and shall have no liability in that regard.

The fees may be subject to sales tax, value added tax, or other taxes and duties which, if applicable, will be charged to you in addition to the fees.

Cancellations are subject to the entire ASHP meeting or event registration fee. All sales are final. No payments will be refunded or refundable. Please note that if you do not cancel and do not access or attend the ASHP meeting or event, you are still responsible for payment. In no event shall ASHP be obligated to refund all or a portion of the registration fee.

If ASHP is prevented from carrying out its obligations as it pertains to the ASHP meeting or event you registered for as a result of any cause beyond its control, or such ASHP meeting or event cannot be virtually conducted because of software or issue with the hosting platform or due to acts of God, strikes, labor disputes, government requisitions, restrictions on war or apparent act of war, terrorism, disaster, civil disorder, epidemic or pandemic, curtailment or restriction on transportation facilities, or any other comparable calamity, casualty or condition (collectively a “Force Majeure”), ASHP shall have the right to immediately terminate the affected ASHP meeting or event without liability and shall be relieved of its obligations to the registrant. If the affected ASHP meeting or event is terminated due to a Force Majeure occurrence before the first day of the ASHP meeting or event, then ASHP will reschedule the affected ASHP meeting or event and your registration fee will be applied to the rescheduled meeting or event.

Amendment to Terms and Conditions, Code of Conduct and Guidelines
ASHP may, in its sole discretion and without notice, make changes, amendments, or additions to this Agreement and to any applicable Code of Code, Guidelines and policies. Any such changes shall be binding on individuals, including but not limited to Participants, sponsors and exhibitors.

ASHP Meeting or Event Registration Confirmation
Once you have completed your registration, you will receive your registration confirmation by email. Please ensure that your valid email is entered correctly on the registration form. Be sure to check your junk email box too in case any of your ASHP meeting or event email(s) are caught by spam filters.

You will receive essential information for registered Participants electronically at the email address and mailing address that are provided on your registration form.

In addition, you will also be added to the ASHP meeting or event participant list to receive regular email communications ahead and during the ASHP meeting or event, including communications relating to registration, opportunities to connect, invitations to complete post- meeting or event surveys, as well as notifications of future ASHP meetings and events, as applicable.

If you would like to opt-out of any of these benefits, information is supplied in each email to provide the ability to opt-out.

Sharing of Information
By registering for the ASHP meeting or event, you agree to allow ASHP to share your contact information, including your first name, last name, job title, company affiliation and email address, with sponsors and exhibitors, and your details will be retained in the ASHP database in accordance with ASHP’s Privacy Policy and Policy on Cookies located here:

By agreeing to this Agreement, you expressly consent and provide your permission to be contacted one-on-one by other Participants, sponsors and exhibitors for purposes of networking or other purposes, as applicable.

Intellectual Property
All intellectual property rights in and to ASHP meetings and events, the ASHP meetings and events content, and all materials distributed at or in connection with ASHP meetings and events are owned by ASHP, or the ASHP meetings and events sponsors or speakers presenting at the meeting or event. You may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the ASHP meeting or event, in any ASHP meeting or event content or in any materials distributed at or in connection with the ASHP meeting or event for any reason without the prior written permission of ASHP.

For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by ASHP; nor does this Agreement grant to you any right or license to any other intellectual property rights of ASHP, all of which shall at all times remain the exclusive property of ASHP.

Participants, sponsors, and exhibitors agree to release and hold harmless ASHP, including its officers, directors, agents, employees, designees and affiliates, from any and all claims, demands, and causes of action arising out of or relating to your participation in the ASHP meeting or event, including any applicable mobile application, on-demand business programming, and live continuing education programs/webinars/broadcasts and the use of the ASHP meeting or event applications/platforms and any related applications/platforms or facilities.

ASHP gives no warranties in respect of any aspect of the ASHP meeting or event or any materials related thereto at the ASHP meeting or event and, to the fullest extent possible under the laws governing this Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. ASHP meetings and events are provided on an “as-is” basis. The views, opinions, and positions expressed by the speakers, Participants, sponsors or exhibitors at the ASHP meeting or event are theirs alone and do not necessarily reflect the views, opinions, or positions of ASHP or any employee thereof. ASHP makes no representations as to accuracy, completeness, timeliness, suitability, or validity of any information presented by speakers, Participants, sponsors or exhibitors at an ASHP meeting or event and will not be liable for any errors, omissions, or delays in this information for any losses, injuries, or damages arising from its display or use. ASHP does not endorse, and expressly disclaims all liability relating to, any of the products or services provided by speakers, Participants, sponsors, or exhibitors.

Except as required by law, ASHP shall not be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from the ASHP meeting or event or other aspect related thereto or in connection with this Agreement.

The maximum aggregate liability of an ASHP meeting or event for any claim in any way connected with, or arising from, the ASHP meeting or event or this Agreement, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to ASHP under this Agreement.

ASHP’s failure to exercise any right provided for herein shall not be deemed a waiver of any further rights hereunder. ASHP shall not be liable for any failure to perform its obligations hereunder where such failure results from any cause beyond ASHP’s reasonable control. If any provision of this Agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that this Agreement shall otherwise remain in full force and effect and enforceable. This Agreement is not assignable, transferable or sub-licensable by you except with ASHP’s prior written consent. This Agreement shall be governed by the laws of the State of Maryland, United States of America and the parties shall submit to the exclusive jurisdiction of the Maryland courts. A party that prevails in an action brought under this Agreement is entitled to recover from the other party, its reasonable attorney’s fees and costs. Both parties agree that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all modifications must be in a writing signed by both parties, except as otherwise provided herein. No agency, partnership, joint venture, or employment is created as a result of this Agreement and you acknowledge that you do not have any authority of any kind to bind ASHP in any respect whatsoever.

Version Date: 11/2020